Lotus Event Studio
Built once. Configured for your event.
If you run an event where vendors, sponsors, or exhibitors pay to be there, you know the behind-the-scenes chaos. Lotus Event Studio gives your event its own branded map, vendor portal, and sponsorship kit, so your vendors submit their own info, your map updates itself, and you stop chasing logos at 9pm.
Choose what your event needs
Use any piece on its own, or combine them in a package below for the best value.
Event Map
An interactive floor plan your attendees can actually use. Clickable booths, search, sponsor level filters, and a sponsor directory, all embedded right on your existing website.
Event Portal
One place for your vendors, sponsors, and exhibitors to submit their own logos, descriptions, and details. No more digging through email threads, and everything they send flows straight to your map.
Sponsorship Kit
A polished, branded sponsorship prospectus built from your levels and pricing, ready to send as a PDF. When next year comes around, update the details and generate a fresh one.
Made for markets, craft fairs, festivals, galas, expos, and conferences.
If vendors, sponsors, or exhibitors pay to be there, Event Studio keeps the behind-the-scenes details organized, so you can focus on the event itself.
Sponsorship Kit
A sponsorship kit that does the selling for you.
Your levels, pricing, add-ons, zones, and key dates on one polished, branded page. Send it to prospective sponsors, share it online, or print it for your next meeting.
Packages and pricing
Fixed prices based on the number of vendors, booths, or exhibitors at your event. Pick your size, check out, and you'll book your Kickoff Call.
Event Map
Your interactive, branded floor plan.
Event Portal
Vendors submit their own info in one place.
Sponsorship Kit
A branded prospectus, ready to send.
Map + Portal
Your vendors submit their own info, and your map keeps itself up to date.
Best value
Full Suite
Map, portal, and sponsorship kit, all working together for your event.
Every package includes one event, your branding, one round of revisions, setup on your website, and one hour of updates during your event. Anything beyond that is quoted as an add-on at your Kickoff Call. Returning next year? I'll cover renewal pricing at your Kickoff Call.
More than 300 vendors? Book a free Discovery Call and I'll put together a custom quote.
Registered nonprofits save 15%.
Speaker Roster
One form. One organized list. Zero chasing.
Collecting speaker details usually means a dozen email threads, three versions of the same bio, and a spreadsheet nobody trusts. Speaker Roster fixes that. Send one link, and every speaker's information lands on your roster automatically, organized and ready for your program.
01
Send one link.
Your speakers fill out a simple form with their details, bio, and headshot.
02
Your roster updates itself.
Returning speakers are matched to their existing row. New speakers are added in alphabetical order and flagged for your team to review.
03
Bios are ready to use.
Every bio becomes its own Google Doc, titled and filed, ready for your program book or website.
What it looks like once you send the link.
Why it works
- Built in Google Sheets and Google Forms, so there's nothing new to learn and nothing to subscribe to.
- Your team's edits are never overwritten.
- Add your own questions anytime, and the answers flow straight to your roster.
- Works for faculty, speakers, moderators, panelists, and honorees.
Perfect for
- Conferences and CME meetings
- Panels and summits
- Award events and galas
- Workshops and trainings
Speaker Roster pricing
Essentials
$450
For your first event, then $150 for each event after.
One event, one roster, and standard questions. Includes up to 3 sections, bio Docs, and 1 hour of support.
Professional
$850
For your first event, then $250 for each event after.
For larger rosters or multiple events. Includes unlimited sections, custom questions, a combined bio packet for your program book, and a live team walkthrough.
Add to any Event Studio package
$350
For your first event, then $100 for each event after.
Already getting a map, portal, or sponsorship kit? Add Speaker Roster to keep everything for your event in one place.
Registered nonprofits save 15%. Please book at least 3 weeks before your form needs to go out.
Prefer to set it up yourself?
The Speaker Roster DIY Template includes the ready-to-copy roster and form, plus a step-by-step setup guide. Need a hand? Add an hour of setup help.
Lotus Roster
Stop collecting the same information over and over.
Whether it's volunteers, vendors, new hires, or board members, Lotus Roster gives you one form and one organized list that keeps itself up to date. People fill out a simple form, and their information lands exactly where it belongs, sorted, flagged for review, and ready to use.
Great for
- Nonprofits and volunteer programs
- Festivals and vendor coordination
- New hire and contractor onboarding
- Boards and committees
Essentials
Starting at $450
One form and one organized roster.
Professional
Starting at $850
Multiple forms or rosters, custom sections, and a team walkthrough.
Common questions
Do I have to use a specific form tool?
No. I can build your roster with the tools you already use, like Google Forms, Jotform, or another form platform, and tailor it to the way your team works.
What if someone fills out the form twice?
Their existing row is updated. Nothing is duplicated.
Can I add my own questions?
Yes. Add a question and a matching column, and answers flow in automatically.
How buying works
01
Choose and check out
Pick your package and event size, and check out securely online.
02
Book your Kickoff Call
Right after checkout, you'll get a link to schedule your Kickoff Call.
03
I build it
You send your floor plan, branding, sponsor levels, or speaker questions. I configure everything for your event.
04
Launch
Your tools go live, ready for your event. Next year, I'll update the details instead of starting over.
Not sure which package fits?
Book a free Discovery Call and I'll help figure out the right setup for your event.